USAID contractors have a unique role in the world of federal contractors; according to an article in The Economist, “2/5 of all [USAID] contractors were based in America, although most aid work is done abroad.” That means that USAID contractors are in need of a timesheet and expense report software system that can accommodate both its local and global requirements.
Global time and expense software for USAID contractors just might be the solution for supporting contractors’ international business growth and ensuring that funding goes as far as it can. Here are the top global tools for any USAID contractor with a global footprint:
What are the MUST-HAVE features of global USAID contractor time and expense?
Localization within the application: The desktop or the mobile version of the app should both match the user’s location. This is especially important when it comes to notifications, which users typically don’t like to receive at 3 a.m. local time even though it’s 8 a.m. back at the main office.
Tax management: Managing taxes from within different countries can be a major challenge. Software that comes with VAT and consumption taxes capturing can also assist with tax recovery.
Management of multiple currencies: The system should be able to perform conversions automatically based on the latest rates.
Multi-company/multi-ERP management: The system should be able to handle timesheets and expense reports coming in from multiple locations across multiple companies.
Language management: The best software allows your employees to use the app in their language while avoiding automatic translations. Instead, the software should use translations from real experts with review by native speakers.
Per diem management: Per diems will vary based on the location, so a system that can handle multiple countries or cities and allocate the proper per diem amount can save a lot of time and effort. Plus, the per diem system should be able to handle first day, last day, and partial day per diems.
Security & privacy: All of these features are worthless without the utmost care for security and privacy. Look for adherence to the latest requirements for the protection of personal data, including the GDPR in the EU, PIPEDA in Canada, and other local security requirements.
Customer service: Like security and privacy, customer service is essential. No matter where your users are, they should be able to get answers to their questions. Look for customer testimonials to see how other customers are treated and look for recent award wins as evidence of excellent customer service.
In all, these features will make a big difference in the way USAID contractors operate their organization and utilize their funding. Look for all these features when searching for global USAID contractor time and expense software.
DATABASICS is relied upon by leading organizations representing all the major sectors of the global economy: financial services, healthcare, manufacturing, research, retail, engineering, non-profits/NGOs, technology, federal contractors, and other sectors.