Seamless Migration from Nexonia: Unified Time and Expense Solutions

If you're a Nexonia customer who has received migration guidance from Emburse about separating your Timesheets and Expense systems, you're not alone. For many organizations, this creates an important decision point: split Time and Expense across multiple vendors, or migrate to a unified platform that keeps everything together?

DATABASICS is a proven, integrated alternative—one platform for Timesheets, Expense Reports, or both—and provides a low-risk migration path for Nexonia Time and Expense customers, ensuring business continuity, improved functionality, and better long-term experience.

Our goal is simple: we take care of the heavy lifting, so you don’t have to.

What's Happening with Nexonia?

Nexonia customers using both Time and Expense functionality have received guidance from Emburse indicating that Timesheets will be handled separately from Expense going forward, with UKG recommended as the time tracking solution. This shift means organizations would need to:

• Manage two separate vendors (Emburse for Expense, UKG for Time)
• Integrate data between disconnected systems
• Navigate two different support relationships
• Maintain separate contracts and billing

For many organizations, this creates an opportunity to evaluate whether a unified time and expense platform better serves their long-term needs.

Why Organizations Choose Unified Time & Expense Over Split Systems

When time tracking and expense management are split across vendors, you get:

• Data Fragmentation: Time worked and expenses incurred exist in separate systems, requiring manual reconciliation
• Approval Complexity: Managers must approve timesheets in one system and expenses in another
• Integration Overhead: Connecting two third-party systems to your ERP requires dual integrations and ongoing maintenance
• Additional Vendor Management: Two support relationships, two billing cycles, two renewal negotiations
• Poor User Experience: Employees must learn and access two different platforms

DATABASICS eliminates these challenges by providing Time and Expense in a single, integrated platform.

Why DATABASICS Time and Expense?

We understand that changes in vendor strategy can create uncertainty for IT and finance teams who need stability and long-term confidence in their systems. Whether you're responding to formal migration guidance or proactively evaluating alternatives, DATABASICS offers:

• Clear, consistent product roadmap
• No forced platform migrations
• Single-vendor accountability for both Time and Expense

• Built-inleave management, credit cards, receipt management, and compliance controls
• Transparent pricing and long-term partnership approach
• Award-winning support (backed by year-over-year Stevie Awards and the 2025 Best In Biz Award for Most Customer Friendly Company of the Year)
• Deep integration expertise, offering native integrations with major platforms, including:

• • Sage Intacct,
  • NetSuite,
  • Microsoft Dynamics,
  • ADP

We bring proven experience migrating Time & Expense customers, providing a customer-first guided process designed to minimize disruption. We also bring award-winning customer support and implementation teams, offering a low-risk migration approach.

DATABASICS also provides a proven migration process to support current Nexonia clients in the switch to a new time and expense vendor. We offer a long-term partnership, not just a software replacement, and we're committed to keeping Timesheets and Expense Reports unified in a single platform.

Nexonia to DATABASICS Migration Process

Our migration methodology is designed specifically for organizations transitioning from platforms like Nexonia. We understand your current workflows, approval structures, and integration requirements, and we ensure nothing essential is lost in the transition.

Step 1: Discovery & Configuration Review (2 - 4 days)

We conduct a detailed review of your current Nexonia setup, including:

• Time and/or Expense configuration
• Integrations with backend systems
• Approval workflows, policies, and reporting
• Credit cards, receipts, leave management, and compliance requirements

We review all findings and recommendations with your team to ensure:

• Full alignment with your business needs
• No surprises during implementation
• Adjustments are made based on your feedback

During this phase, we:

• Document key pain points you want to eliminate
• Identify critical functionality your teams rely on today
• Ensure nothing essential is lost in the transition

Step 2: Solution Design & Migration Planning (2 - 4 days)

The DATABASICS team creates a Design & Migration Document outlining:

• Time/Expense process operations in DATABASICS
• Neededimprovements or configuration updates
• Integrationand data flow validation plan

This document guides the migration. After approval, the timeline and key milestones are set, and work proceeds only after your review and sign-off.

Step 3: System Build & Configuration (1 - 3 Weeks)

Once approved, our implementation team configures your DATABASICS environment. This includes:

• Time and/or Expense setup
• Workflow configuration
• Integration setup
• Policy enforcement and validation

Your site will be ready for your review and validation.

Step 4: Walkthrough, Adjustments & Final QA (1-2 Weeks)

After updates are completed, we schedule a live walkthrough with your team to:

• Review the configured system
• Validate workflows and integrations
• Capture any final changes or fixes

Your final QA and validation ensures production readiness.

Step 5: Go-Live (1 Day)

Once approved, we move your solution into production. Your DATABASICS Time & Expense system is officially fully configured, tested, and ready for daily use.

Step 6: Training, Rollout & Dedicated Support

To ensure a smooth rollout, DATABASICS provides:

• Administrator training
• End user training if needed.
• Go-live support and standby assistance
• Access to our award-winning support team

We stay engaged during rollout to make sure users are confident and successful from day one.

Implementation Timeline

Total Migration Time: 30 to 60 days, depending on complexity, integrations, and customization needs.

DATABASICS manages most of the migration workload by handling data transfer, configuration, and integration tasks, while your admin team’s primary job is to provide access to existing systems, participate in review sessions, and validate the new environment before go-live. Our goal is to do as much as we can to make sure the process is seamless.

A True Nexonia Alternative for Time & Expense

With DATABASICS' robust and feature-rich solution, you're gaining:

✓ Stability: A clear, consistent product roadmap with no forced platform splits
✓ Simplicity: One vendor, one platform, one integrated experience
✓ Support: Award-winning customer service and dedicated implementation teams
✓ Speed: 30-60 day implementation vs. 90-120+ day multi-vendor approach
✓ Integration: Native connections to your existing ERP, payroll, and HRIS systems

Whether you're responding to changing vendor direction or proactively seeking a better long-term solution, DATABASICS delivers the technology, expertise, and partnership to make your migration successful.

If you are moving away from Nexonia Time and Expense—or evaluating whether to split your systems across multiple vendors—DATABASICS offers a unified alternative that eliminates uncertainty and keeps your data, workflows, and team in sync.

We're here to take care of you every step of the way.

Frequently Asked Questions

Q: Is Nexonia definitely being discontinued?
A: Emburse has communicated to Nexonia Timesheets customers that time tracking will be handled separately going forward, with UKG recommended as a third-party solution. Vendor strategies can evolve, so we recommend contacting Emburse directly for the most current information about your specific account.DATABASICS provides an alternative for organizations seeking a unified platform regardless of Emburse's final direction.

Q: What if I only use Nexonia Expense (not Timesheets)?
A: DATABASICS offers flexible deployment options. You can implement Expense only, Time only, or both together. Many organizations choose to evaluate their full time and expense strategy during a migration to ensure the best long-term fit.

Q: Can DATABASICS really implement in 30-60 days?
A: Yes, for most standard configurations. Our experienced implementation team has migrated hundreds of organizations from competitive platforms. Timeline depends on complexity, number of integrations, and customization requirements, but our proven methodology accelerates deployment while maintaining quality and thoroughness.

Q:  Will I lose my historical Nexonia data?
A: During discovery, we identify which data needs to be transferred and develop a migration plan using your ERP for retrieval that preserves your reporting capabilities.

Q: Do you integrate with my ERP/payroll system?
A: Most likely. DATABASICS maintains native integrations with major platforms including Sage Intacct, NetSuite, Microsoft Dynamics, SAP, ADP, Workday, and many others. During our discovery phase, we'll confirm compatibility and design your integration architecture.

Ready to explore DATABASICS as your Nexonia alternative? Schedule a personalized demo to see how we can support your migration.

Note: Information about Nexonia's migration guidance is based on communications from Emburse to Nexonia customers. Vendor strategies may evolve. DATABASICS is an independent time and expense management solution and is not affiliated with Emburse, Nexonia, or UKG. We recommend contacting Emburse directly with questions about your existing Nexonia account.