Nexonia Migration: The Best Alternative for Timesheets & Expense Management

Marcel Syriani / January 28, 2026 / 12 Min Read

If your organization currently uses Nexonia Time and Expense, you’ve likely heard the news: Emburse is phasing out Nexonia Timesheets, moving expense users to Emburse Expense and directing time-tracking customers to UKG Time.

For many teams, this creates a difficult question:

Do we really want to split Time and Expense across two different systems or is there a better option?

For organizations looking for a modern, unified Time and Expense platform, there is a proven alternative.

Last Updated: January 27, 2026

Understanding the Shift:

Why Nexonia Is Moving Away from Time Tracking

The Emburse consolidation brings unified branding and a streamlined product suite, ensuring a focus on core expense management solutions. Additionally, the partnership with UKG positions it as the preferred choice for time tracking needs.

When companies undergo mergers and unify their brands, there is often a noticeable shift in product roadmaps. In these situations, features requested by clients may become less of a priority, as the focus turns to overarching platform objectives. This reallocation of resources can lead to a slowdown in innovation, leaving some customer needs unmet while the company pursues its new strategic direction.

The Reality: You Need to Act

The recommended timeline for implementing a new solution is 90 to 120 days. Delaying the process could leave your organization scrambling at the last minute. However, this transition is actually an opportunity to upgrade to a better, more efficient system.

Why Former Nexonia Customers Are Choosing DATABASICS

Real Customer Success Stories

Search for Common Ground (2018): Moved from Nexonia to DATABASICS. The organization faced challenges with Nexonia, finding it difficult to use and maintain, and ultimately not scalable. After transitioning to DATABASICS, they achieved streamlined processes and saved valuable time forHR staff.

Rare (2021): The organization transitioned from Nexonia to DATABASICS after experiencing significant challenges, including difficulty of use, ongoing maintenance issues, and a lack of scalability. Following the move to DATABASICS, they were able to streamline their internal processes and save valuable time for HR staff.

A Migration Path That Makes Sense

If you’re evaluating your options after Nexonia: You don’t have to split Time and Expense. You don’t have to manage multiple vendors. You don’t have to compromise on reporting or control.

DATABASICS provides a single migration path for:

Nexonia Time users
Nexonia Expense users
Organizations that want both Time and Expense together

With dedicated implementation support and hands-on onboarding, teams can move confidently without disruption.

The Migration Roadmap: What You Need to Do

Phase 1: Assessment

Begin by auditing your current Nexonia usage. Evaluate the number of users who rely on the system, identify the key features that are essential for your organization, and map out integration points with other systems. Additionally, review any custom workflows and approval processes that are in place to ensure nothing critical is overlooked during the migration.

Phase 2: Evaluation

Next, research alternative solutions, including DATABASICS, to determine which options best meet your needs. Schedule demos with top contenders to get a firsthand look at their capabilities. As you evaluate, ask key questions such as:

How does data migration work?
What does implementation typically take?
What is the total cost of ownership?
What does support look like after implementation?
And, importantly, can the solution scale with your organization's growth?

Phase 3: Decision & Planning

After gathering information, compare proposals from providers against your specific requirements. Select the solution that best fits your needs and establish a clear implementation timeline to ensure a smooth transition.

Phase 4: Implementation

The implementation phase typically includes several key steps. Start with discovery and design to tailor the new system to your workflows.Proceed with data migration to transfer essential information from Nexonia. Conduct thorough testing and provide training to ensure users are comfortable and confident with the new solution. Finally, move to go-live, officially launching the updated system for everyday use.

Phase 5: Optimization

Once the system is live, focus on optimization. Gather feedback from users to identify any issues or areas for improvement. Fine-tune workflows as needed and take advantage of new features to maximize efficiency and ensure your organization gets the most value from the new solution.

The DATABASICS Advantage

Unified Time, Expense, Leave, and Spend In One Platform

DATABASICS is designed for organizations that want to keep time, expense, leave management, and spend control together or you can run Time or Expense only.

Instead of migrating to separate systems, many former Nexonia customers are choosing DATABASICS as a true replacement for Nexonia Time and Expense.

Why This Matters for Nexonia Customers

When Time and Expense are split:

Employees use multiple systems
Managers approve work in different workflows
Finance reconciles disconnected data
Manage multiple contracts and renewals
Reporting becomes fragmented

DATABASICS avoids this by keeping everything connected from day one, delivering the core capabilities Nexonia users rely on and more in a single system. These capabilities might include:

Time Tracking & Project Costing

Support multiple reporting periods in one system.
Mobile support
Employee time entry by project, task, client, or grant
Support for billable and non-billable time
Multiple Time Entry
Advanced approval workflows
Real-time reporting for labor cost visibility
Built for project-driven, nonprofit, healthcare, and government-focused organizations
Employee scheduling
Costing and Billing Analysis
Labor Hours and Cost Budgeting
Leave & PTO Management
Vacation, sick, and leave tracking
Configurable leave policies
Integrated approvals tied directly to time and payroll data.

Expense Management

Mobile and web expense reporting
Automated policy enforcement
Mileage, per diem, VAT, and global expense support
OCR receipt capture and validation
Corporate card and P-Card integration
Automatic transaction matching
Centralized spending controls
Audit-ready expense records
Expense Budgeting
Enterprise-Ready Integrations

DATABASICS integrates seamlessly with the systems Nexonia customers already depend on:

Sage Intacct
NetSuite
Microsoft Dynamics (GP, Business Central, F&O)
ADP
And many more ERP, payroll, and accounting platforms

Because Time and Expense live in the same system, integrations are simpler, cleaner, and easier to maintain than multi-vendor setups.

Click here to learn more about DATABASICS vs Nexonia

Award-Winning Support: A Competitive Advantage

For many organizations, the software itself is only part of the picture. Support quality matters especially during migration, rollout, and ongoing use. In 2025, DATABASICS was honored with the Silver Best in Biz Award for “Most Customer Friendly Company of the Year,” recognizing its long-standing commitment to human-centric support and responsiveness. This award reflects decades of delivering service excellence and going beyond automated ticket deflection, instead prioritizing real, knowledgeable support that customers trust.

Judges specifically highlighted how DATABASICS defied industry trends by focusing on client relationships over automated self-service alone, building measurable trust and satisfaction. This level of support matters when your team is:

Migrating from Nexonia
Configuring complex workflows
Integrating with ERP or payroll engines
Training new users and administrators
Built for Compliance, Scale, and Global Teams

Unlike basic expense tools, DATABASICS is built for organizations with real complexity:

Multi-currency and international support
DCAA and audit-ready compliance
Grant and project-based reporting
Configurable rules by role, department, country, or entity
Secure, scalable architecture trusted by mid-market and enterprise teams

Common Concerns & How to Address Them

A. “We just got comfortable with Nexonia. How can this change be made easier?”

Change is never easy, but DATABASICS is designed for ease of use. Its intuitive interface ensures there’s only a minimal learning curve, making the transition smoother for new users. In addition, comprehensive training resources and ongoing support are provided to guarantee a seamless adoption process.

B. “We’re worried about data loss during migration”

DATABASICS employs a proven data migration process, with hundreds of successful transitions completed. To ensure the safety and integrity of your information, multiple validation checkpoints are built into the migration workflow. Historical data is carefully preserved and remains readily accessible after the migration, so you don’t have to worry about losing important records.

C. “Our integrations are complex”

With 28 years of integration experience, DATABASICS is equipped to handle even the most complex requirements. The platform offers certified configurations for popular systems like Sage Intacct, NetSuite, and MS Dynamics, while also providing custom integration capabilities for unique organizational needs.

D. “What if we need help after go-live?”

Post-implementation support is a priority for DATABASICS, which features an award-winning 24/7 support team. Clients benefit from dedicated account management, as well as regular check-ins and optimization sessions to ensure ongoing satisfaction and system performance.