Compare DATABASICS vs. Emburse/Nexonia

db vs nexonia

Which Expense Reporting Solution is Right for Your Organization?

Effectively managing time and expenses is essential for businesses of all sizes, ensuring accurate financial tracking, billing and costing of labor, streamlining expense reimbursements, and compliance with corporate and governmental policies. Time tracking and expense management software automate these processes, reducing manual effort and boosting efficiency.  

Two prominent solutions, DATABASICS Expense and Emburse/Nexonia, offer features but cater to different needs. This comparison explores capabilities, integrations, and unique benefits to help businesses make informed decisions. 

Comparing Functionality & Features

  DATABASICS Emburse/Nexonia

Purpose-Built For		 Mid-sized to large/enterprise organizations with expanded requirements — including nonprofits, government contractors, professional services, and international entities.  Small to mid-sized companies needing an easy-to-implement solution with standard features. 
Key Features
  • Easy-to-Use interface with mobile and web access
  • Advanced policy enforcement and audit capabilities
  • Support for per diems, multi-currency, DCAA compliance, and grant management
  • Receipt management with auto-matching and linking to credit card transactions and out-of-pocket charges
  • Fully integrated Time tracking, PTO-Leave management & Expense platform
  • Customizable workflows, detailed approval routing, and GL coding
  • Seamless integration with major credit card providers (e.g., American Express, Visa, MasterCard)
  • Highly configurable — ideal for environments requiring strict project tracking and compliance
  • Auto-create expense reports for recurring charges such as data and mobile data plans
  • Configurable Integration with Oracle NetSuite, Sage Intacct, Microsoft Dynamics, ADP and more, with API-based options
  • Smart Credit Card Reconciliation- all transactions are accurately matched and applied to expense reports, whether the expense is employee-paid or charged to a corporate card
  • Accurate reimbursement to employees or direct payment to the credit card vendor, based on the type of card used
  • One Unified App for Time and Expense to track expenses and time in a single, fully integrated platform—accessible across all devices in real time
  • End-to-End Support from a Dedicated Team
  • Hands-on implementation team, personalized rollout support, and ongoing customer care—including a dedicated Account Success Manager to ensure your long-term success
  • Template-based setup for onboarding
  • Integration with standard mid-market ERPs (NetSuite, Intacct, etc.)
  • Offers Emburse Cards and other spend tools across the Emburse suite
  • Limited configurations are available for simple requirements
  • Modular add-ons via the broader Emburse platform (Certify, Chrome River, etc.)
  • Time system available but main focus is on expense reporting  
 Best For
  • Companies that require deep controls, granular reporting, or tight integration with accounting/ERP systems like Sage, NetSuite, or Microsoft Dynamics
  • Organizations that need to manage complex reimbursements, grants, or global operations
  • User-friendly interface with mobile and web
  • Environments not restricted to one credit card vendor, supporting multiple corporate credit cards such as VISA, MasterCard, American Express, Discover, and more 
  • Smaller companies looking for a quick, automated solution with built-in card and expense functionality
  • Good for teams with basic needs and limited compliance requirements  

DATABASICS Expense is designed with flexibility in mind, offering an intuitive interface. It provides seamless access across web and mobile devices, ensuring that administrators can manage approvals, compliance, and reporting efficiently, particularly for industries with unique requirements. 

Conclusion

Both DATABASICS Time and Expense and Emburse/Nexonia are solutions for time tracking and expense management, each with unique strengths. DATABASICS is ideal for midsized and larger, global organizations that require configurable solutions and comprehensive support.

When deciding between these platforms, consider your specific business needs, including the size of your organization, your budget, and the features that matter most to your operations. Whether you prioritize advanced integrations, global support, or ease of use, both platforms offer valuable tools to streamline expense management and drive efficiency in your financial processes.

Choose DATABASICS Expense if your organization:  

  • Prefers a single Mobile App to capture timesheet, PTO, and expense reporting details
  • Wants to keep your existing credit cards or have the freedom to choose any card vendor
  • Requires a highly configurable solution tailored to complex workflows
  • Needs configurable and customizable integration with your ERP, accounting, or payroll systems
  • Operates globally and need support for multi-currency, per diem, VAT, or DCAA compliance
  • Needs centralized control over reimbursements, P-Cards, and spending policies across departments or countries
  • Must have robust project-based cost tracking, grant management, or nonprofit-specific reporting
  • Values dedicated support from a team that includes implementation specialists and an Account Success Manager for ongoing guidance 

Make your decision based on your organization’s size, complexity, and specific requirements, to ensure alignment with financial, operational, and business goals. 


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