DATABASICS Time & Expense Blog

The Benefits of Mobile Time and Expense

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Today’s employees are often on the go. Some work remotely, others work at several sites, and still others are often away on business travel. These employees need a timesheet and expense report solution that’s as mobile as their job. Here’s what to look for in a mobile time and expense platform.

AUTOMATED Mobile Time And Expense

An intuitive system that requires no training

Mobile employees need a mobile solution that’s easy to figure out without some complex training course. Employees just want to be able to download the app onto their smart phone or tablet and complete their work intuitively. Your company will also appreciate a system that doesn’t require a lot of onboarding for new employees since they can train employees on more important tasks.

Receipt capture & management

Managing receipts can be a source of frustration for both employees and approvers. Tracking tiny slips of paper and ensuring that they aren’t damaged can be a job in itself. That’s why being able to capture receipts digitally with the snap of a photo makes everyone happy. Receipts are captured and stored digitally, making it easy to attach receipts to expense reports for employees and making it easy to match receipts with transactions for approvers.

create Instant expense reports

Instant expense reports may sound like a myth, but it’s really possible with software that can digitally “read” a receipt using OCR and then input relevant data into the appropriate fields. This leaves the end users with the task of just making sure that all data was entered correctly and then hit submit. That’s how you get an instant expense report using Receipt EXPRESS.


Related Article: 3 Time-Tracking Software Myths Busted

Easy and fast approvals on the go

Approvers are also often on the go, so they need a solution that accommodates their mobile needs too. The app version of the software should be functional enough that approvers can do everything from the app that they could do on the desktop version. Consider it something like “mobile apps without gaps.” Having the ability to approve or deny from anywhere at anytime gives approvers the power to complete their expense approvals as they go rather than waiting for them to pile up in the approval queue.

Keep up to date through notifications

Employees and approvers can get more done with a mobile solution that delivers updates from the system to their home screen in real time. End users can get notifications about where submissions are in the process as they move through the approval queue and admins can get updates when a submission is ready for review. This increases transparency and helps both employees and approvers stay in the know.

Geo-fencing and geolocation

A mobile app also provides new functionality using geo-fencing, which is technology that creates a digital perimeter around a particular location using a set of GPS coordinates. When employees enter that zone, they can get a reminder to clock in and they can be automatically clocked out when they leave the area. Plus, employers can prevent buddy punching by only allowing employees to clock in while they’re within the geo-fence perimeter.

These are the benefits of mobile time and expense software that organizations of any size cannot afford to miss. DATABASICS has built timesheet and expense report software to solve problems for mobile employees. Learn more about how DATABASICS Time & Expense can help your organization. 

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For more information on the DATABASICS Time & Expense solutions, contact us, or call (800) 599-0434.



DATABASICS provides cloud-based, next generation Expense Reporting,
P-Card Management, Timesheet & Leave Management, and Invoice Processing automation. Specializing in meeting the most rigorous requirements, DATABASICS offers the highest level of service to its customers around the world.

DATABASICS is relied upon by leading organizations representing all the major sectors of the global economy: financial services, healthcare, manufacturing, research, retail, engineering, non-profits/NGOs, technology, federal contractors, and other sectors.

DATABASICS is headquartered in Reston, VA.

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