5 P-Card Program Management Benefits You Might Be Missing Out On

We’re excited for NAPCP in just a few weeks, especially because we get to gather with other Purchasing Card (P-Card) enthusiasts and talk about one of our favorite subjects. To celebrate, we’ve been thinking about how P-Cards work and what P-Cards are used for, but we’ve also been thinking about how awesome it is to offer a P-Card management program that makes a difference in our clients’ bottoms lines. Here are the top 5 reasons you should make the switch to a P-Card management program.

  1. Centralized Intelligence Access: No, we don’t mean the Central Intelligence Agency. We mean that there’s a huge benefit in bringing together all of your systems under one roof: a dashboard that centralizes the management, reporting, and reconciliation of P-Cards.

    Plus, according to a 2016 study published by the NAPCP, 37% of P-Card programs are managed using the using bank’s program. Using 3rd-party software that combine T&E with P-Card management brings all of your information together at a glance.

  1. Approve & Submit On The Go: Access P-Card management controls from your mobile device, no matter where you are in the world. Whether you’re using a tablet or your phone, you can oversee entry transactions and make approvals, which keeps you more productive.

  2. Reporting & Flexibility: Understanding spend in order to perform investigations doesn’t have to be complex. Users get the full range of options for creating reports no matter their technical knowledge.

    Plus, when reporting, it’s easier to allocate and distribute across multiple cost centers/departments. What that means is that administrators can do more with less effort and get users reimbursed quickly.

  3. Less DIY & More DFY: DIY can be great, but not when it comes to expense reporting. According to the same 2016 study, 70% of P-Card users are still entering receipts manually. Instead of Doing It Yourself (DIY), it should be Done For You (DFY). Take advantage of automation that reads receipts digitally and matches them with card transactions.

  4. Save More & Get More Done: There are a lot of people involved in managing a P-Card program manually; buyers, approvers, and administrators all have a hand in ensuring that rules are followed and problems are solved. Instead, all of those people can get back to their real jobs instead of managing their P-Card program.

    On top of simplifying the process, you can also manage multiple P-Cards and other commercial cards in a single system. Get the bigger picture with more visibility and a tighter hand on the reigns of the program.

Related Article: 4 Ways You Should Evaluate Alternatives to Concur

Hopefully, you’re getting the most of your P-Card program. If not, we want to see you at the 2017 NAPCP Annual Conference from April 10th-April 13th in Houston. Visit us at Booth #24 to chat about how we can make your P-Card program easier to use and manage.

DATABASICS helps organizations simply the complexity of P-Card Program Management. For more information, contact us or call (800) 599-0434.

Managing P-Cards For Beginners & Advanced Users: An HCR ManorCare Case Study

DATABASICS provides cloud-based, next-generation Expense Reporting, P-Card Management, Timesheet & Leave Management, and Invoice Processing automation. Specializing in meeting the most rigorous requirements, DATABASICS offers the highest level of service to its customers around the world.

DATABASICS is relied upon by leading organizations representing all the major sectors of the global economy: financial services, healthcare, manufacturing, research, retail, engineering, non-profits/NGOs, technology, federal contractors, and other sectors.

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