Timesheets for reporting and payments don’t always line up. For instance, many organizations bill customers every month but pay employees every two weeks. With different timesheets starting and ending at different times, tracking expenses vs. income and syncing up your data for decision making quickly gets complicated.
DATABASICS does something you won’t find in most time and expense tracking systems: we handle all your timesheet periods together. Our solution has a unique feature that helps you avoid conflicts between time periods. With our system, it’s easy to navigate your data and get answers for any date range — without all the manual effort you’re used to.
Here’s how you can manage conflicting reporting periods in DATABASICS.
The Custom Periods Feature
To keep track of time or expenses that don’t quite match up with your reporting window, maintain a “custom period” in DATABASICS. You can cut out weekly timesheets at the beginning of the month to satisfy both payroll and billing requirements.
With this system, you maintain the integrity of your data on all timesheets. You can include custom-period timesheets in your next billing period because they’re independent.
Integration With Accounting and Payroll
Reporting is a lot easier when your employee time tracking, expense tracking, accounting, and payroll systems all talk to each other. You don’t have to copy over data manually. To make your team’s life easier, DATABASICS partners with many different accounting and payroll systems, including:
- Sage Intacct
- NetSuite
- Microsoft Dynamics
- QuickBooks
- Acumatica
- ADP
- Workday
- APS
Even if you’re using a system we’ve never heard of, we can figure out a way to integrate with it. If you tell us what the data needs to look like to be imported, we can put it in that format for you. We’re also happy to work with APIs.
Faster Data
Since DATABASICS integrates with your accounting and payroll systems, you can get expense data updates right away. We also have a variety of features that can help you encourage employees to submit their timesheets and expenses faster:
- Automated missing timesheet, time, and expense alerts that go to the user’s home screen and send them an email.
- A simple, user-friendly time and expense submission process that works on both mobile and desktop platforms.
- The ability to send an email to check in with an employee directly from DATABASICS and keep their reply in the system.
- Custom notifications.
- Manager insights
- The ability to add additional or substitute approvers.
- Comprehensive training to educate your team on why accurate time tracking is important for both them and the organization.
See How DATABASICS Can Simplify Reporting For Your Team
DATABASICS can make time tracking for payroll, accounting, government reporting, and other purposes a breeze. Our system can automate the most repetitive tasks involved in reporting, allowing you to get more done in a shorter period of time.
Our dedicated team is always here to help. We can customize the system to your unique business requirements, keep you up to date with changing per diem and mileage rates, offer training for your employees, and help you implement your chosen time and expense tracking strategies. Our goal is to make DATABASICS as useful and efficient as possible for each client.
DATABASICS has helped a wide range of clients in numerous industries. You can find your peers using DATABASICS in government contractor organizations, professional service companies, nonprofits, healthcare organizations, construction, contract research, and numerous other industries. Our tools give you a fully compliant audit trail that tracks every change.
To see how DATABASICS can help your team deal with conflicting reporting periods, request a demo with us today.
