Nonprofits & USAID contractors are a unique breed of organization. They have employees, but they also have volunteers and together, all of those employees and volunteers have a lot of work to do to accomplish the organization’s mission, whether that’s a political, religious, or social cause. The methods for achieving that cause might vary and that’s where USAID timesheets come in.
Keeping track of how much time a particular project took can be a challenge for nonprofits. It’s valuable to know how time is best spent. It might be the case that hosting a fundraising dinner is less effort for higher reward than cold-calling asking for donations (or vice versa). After the dinner, administrators can see how many hours were spent total and how much money was raised to figure out what the most valuable use of employee and volunteer time is.
Another factor to consider is how grants are being spent. Nonprofits & USAID contractors are often accountable for how the money they are awarded is spent. This is valuable in not only reassuring donors that they’ve invested wisely in your organization, but also in convincing those donors that they would be wise to invest again. Your organization’s reputation is at stake when it comes to reporting grants.
Budgeting can be another challenge for nonprofits & USAID contractors if they don’t track time. Making sure that every penny is spent wisely becomes impossible if you struggle to track how much time is being spent on a particular task or project. Maintaining a more stable budget can help you be more proactive with your funds so that you can make every dollar go farther.
Asking employees and volunteers to track by hand via a spreadsheet or on paper can lead to inaccurate reports at the end of the project. That’s because someone could write or type the wrong number in their timesheet, but also because employees might be doing some estimation if they aren’t filling in their timesheets directly after their work is complete.
Plus, keeping track of how much time is spent on each project can also be a chore for employees if they’re working on several projects each day, which can also lead to inaccurate estimation. Just a few incorrect numbers can lead to hours of backtracking to find errors, wasting your administrative time and wasting the money paid for that administrative time.
Instead, automated nonprofit time tracking software can be more accurate and can do the heavy lifting involved in managing project data and budgeting.
If you’re looking to be able to efficently and accruately track time and activites, here are a few features that are a must:
With the right tools, nonprofits & USAID contractors can better manage their funding and improve their understanding of how employee and volunteer time is spent. In the end, USAID contractor timesheets & nonprofit timesheets should free up your valuable resources and keep you focused on the mission at hand so that you can look toward the future and continue to make a difference.
Learn more about how nonprofits can be more successful by using time tracking software.
For more information on the DATABASICS Time & Expense solutions, contact us, or call (800) 599-0434.
DATABASICS provides cloud-based, next generation Expense Reporting, P-Card Management, Timesheet & Leave Management, and Invoice Processing automation. Specializing in meeting the most rigorous requirements, DATABASICS offers the highest level of service to its customers around the world.
DATABASICS is relied upon by leading organizations representing all the major sectors of the global economy: financial services, healthcare, manufacturing, research, retail, engineering, non-profits/NGOs, technology, federal contractors, and other sectors.
DATABASICS is headquartered in Reston, VA.