USAID contractors and nonprofits might not consistently have a mobile workforce, but they do have some employees and volunteers who might be working in an offsite location occasionally. That’s where geo-fencing can come in handy. Geo-fencing is technology that creates a virtual perimeter around a particular set of geolocation coordinates. Whether you’re tracking your headquarters or the offsite location of project, you can track employee time more easily.
Here are a few ways that nonprofits and USAID contractors can benefit from geo-fencing.
What Are The Benefits of Geo-fencing for nonprofits and USAID Contractors?
- Track offsite time.
If you have a mobile workforce, it’s good to know where your employees and volunteers are when they’re working on a particular project. A geo-fence can allow employees to use their own mobile device to clock in or out within the perimeter. As the location of the project changes, you can change the perimeter as well.
- Automatic clock-out.
Employees can be automatically clocked out when they leave a particular geo-fence. This means that you can set up a perimeter around your headquarters and ensure that when employees leave, they’re automatically clocked out. This ensures that you’re not paying for the employee’s time if they forget to clock out.
- Reminders for clock in/out.
When employees enter or leave the perimeter, they can receive a reminder to their home screen to clock in or out. This can be helpful to prevent admins from having to go back and change the employee’s time.
Related Article: Tracking Your Mobile Workforce Through Timesheets With Geo-Fencing
- Visit verification.
Reports and verifications can be enabled so that you can see which employees are visiting a particular site at what time. Reports can be drilled down based on the location or based on the employee.
- Complete geolocation audit trail.
The system can log GPS and geolocation data with each clock in or clock out so that managers can get the real-time data they need to stay in the know. Then, this data is maintained by the audit system so that you have a complete audit trail for the future.
- No third-party hardware.
Avoid installing third-party hardware and instead go for a solution that’s already in your employees’ and volunteers’ pockets: their own smart device. With their tablet or smart phone or a centralized device provided by the company, users can easily clock in or out.
Nonprofits will see several benefits in using geo-fencing technology associated with timesheets. Whether they have an offsite location for a particular project or they’d like to monitor their headquarters, geo-fencing can be just the right solution for nonprofits and USAID contractors to manage their workforce. Learn more about DATABASICS Time + Expense for USAID Contractors ™ and DATABASICS Time + Expense for Nonprofits ™.
For more information on the DATABASICS Time & Expense solutions, contact us, or call (800) 599-0434.
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