Compare DATABASICS vs. Concur

Which Expense Reporting Solution is Right for Your Organization?

Managing business expenses efficiently is mission-critical for organizations of all sizes to maintain financial accuracy, streamline reimbursements and payments, and ensure compliance with corporate policies. Expense management software simplifies this process by automating expense tracking, receipt management, corporate compliance, and reporting.

Two leading solutions in this space are DATABASICS Expense and SAP Concur. While both platforms offer features designed to help businesses manage expenses with ease, they cater to different organizational needs. This comparison examines capabilities, integrations, and unique benefits to help companies select the right solution for their specific requirements.

Comparing Functionality & Features

Both platforms offer a range of features and functionality for time tracking and expense management, but the focus for each differs significantly, especially considering that DATABASICS offers fully integrated time tracking, which SAP Concur does not directly offer. Below is a detailed comparison:

	DATABASICS	SAP Concur
Focus	Time Tracking, Leave Management, Expense Reporting, P-Card Management, and Vendor Invoice Management	Travel, Expense, and Invoice Management
Key Features	User-friendly interface with mobile and web access Advanced policy enforcement and audit capabilities Support for per diems, multicurrency, DCAA compliance, and project tracking Receipt management with automatching and linking to credit card transactions and out-of-pocket charges Fully integrated Time + Expense platform Customizable workflows, detailed approval routing, and GL coding Seamless integration with all major credit card providers (e.g., American Express, Visa, MasterCard) Highly configurable; ideal for environments requiring strict project tracking and compliance Autocreate expense reports for recurring charges such as data and mobile data plans Award-winning customer support recognized with Stevie Awards for the past 8 years running End-to-end Support from a Dedicated Team Hands-on implementation team, personalized rollout support, and ongoing customer care—including a dedicated Account Success Manager to ensure your long-term success	User-friendly interface Receipt scanning and automated expense reporting Basic workflows 3rd-party integration managed and supported by 3rd parties Project-based allocation is limited Provides global support with features for managing VAT reclaim and tax regulations across countries Booking travel system fully integrated with expense reporting Expense policy enforcement is available through their AI automation Configuration forms with some limitations
Best For	Companies that track expenses to projects and activities need controls, granular reporting, or tight integration with accounting/ERP systems, like Sage, NetSuite, and Microsoft Dynamics Organizations that need to manage expense reimbursements, grants, or global operations Organizations looking for assistance during setup, configuration and ongoing support	Large enterprises that utilize SAP Travel-heavy business

Effective management of time and expenses is a cornerstone of financial accuracy and operational efficiency in today's business landscape. As organizations expand, the demand for scalable and adaptable solutions to handle these aspects becomes increasingly important. Two prominent players in this domain are DATABASICS and SAP Concur, each bringing unique strengths to the table. This comprehensive comparison will delve into their features, user experience, pricing, and customer support to guide your decision-making process.

DATABASICS stands out with its integrated time tracking and leave management, catering to organizations needing a unified solution. SAP Concur, conversely, excels in expense and travel management, with a strong focus on automation and scalability for large-scale operations.

User Experience and Interface

DATABASICS is designed with flexibility and customization in mind, offering an intuitive interface that may require some initial learning due to its advanced features. This makes it particularly suitable for administrators who need to manage complex workflows and compliance requirements. The platform's adaptability ensures that it can be tailored to fit the specific needs of various industries.

SAP Concur, on the other hand, is celebrated for its user-friendly interface, making it easy for employees to submit expenses and manage travel bookings with minimal training. Its automation features, such as automated receipt matching and real-time submissions, enhance efficiency and reduce the likelihood of errors. This straightforward approach is particularly appealing to organizations seeking to minimize administrative overhead. Additionally, both platforms offer mobile apps that allow users to manage their time and expenses on the go, ensuring they can stay productive and compliant from any location.

Pricing

Both DATABASICS and SAP Concur offer customized pricing based on the specific needs and sizes of their clients. DATABASICS tailors its pricing for mid-size to large firms, providing flexibility to accommodate unique or complex workflows. Pricing details are available upon request, ensuring that the solution aligns with the organization's budget and requirements. SAP Concur provides scalable solutions for businesses of large sizes. While exact pricing isn't publicly disclosed, organizations can contact SAP Concur for a quote that matches their specific requirements. This approach allows both platforms to offer competitive and tailored pricing, ensuring that clients get the best value for their investment.

Conclusion

In conclusion, both DATABASICS and SAP Concur are robust solutions for managing expense reporting, each with unique strengths that cater to different organizational needs. DATABASICS is ideal for organizations that require integrated time tracking and highly configurable expense management solutions, particularly those with complex workflows and specific industry needs. SAP Concur is best suited for businesses needing comprehensive expense and travel management integrated with SAP, making it a great fit for organizations with enterprise SAP customers.

Choose DATABASICS Expense if your organization:

Requires a highly configurable solution tailored to complex workflows
Needs detailed integration with your ERP, accounting, or payroll systems
Operates globally and needs support for multi-currency, per diem, VAT, or DCAA compliance
Needs centralized control over reimbursements, P-Cards, and spending policies across departments or countries
Must have robust project-based cost tracking, grant management, or nonprofit-specific reporting
Values dedicated support from a team that includes implementation specialists and an Account Success Manager for ongoing guidance
Make your decision based on your organization’s size, complexity, and specific requirements, to ensure alignment with financial, operational, and business goals

Contact us today for a personalized demo and see how DATABASICS Time and Expense can transform the way your organization manages expenses.

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