Compare DATABASICS Vs. SuiteProjects Pro

Both DATABASICS Time and Expense and NetSuite OpenAir support project and task tracking, expense reporting, and approvals. The difference is where each platform places its depth.

OpenAir is designed for organizations managing the full professional services delivery lifecycle. DATABASICS is built for organizations whose time and expense collection needs extend beyond professional services delivery, with specialized requirements and controls driven by workforce, statutory, and contractual obligations.

For NetSuite customers primarily using OpenAir for time and expense, DATABASICS can provide a lower-cost alternative while supporting project billing through integration with NetSuite Projects. Actual savings depend on the required capabilities and implementation scope.

Both platforms capture project time and expenses. DATABASICS becomes especially relevant when employees must follow different rules as they record and submit their work.

DATABASICS provides:

• Multiple collection methods, including web timesheets, mobile entry, geo-fencing, and shared time clocks.
• Configurable break validations, overtime calculations, leave rules, and exception requirements.
• Contract-oriented controls, required explanations, approvals, and audit trails.
• Expense workflows covering corporate cards, P-Cards, cash advances, per diem, and allocations.
• AI-assisted expense auditing with human oversight, plus DBee assistance for querying time and expense data.
• Integration with NetSuite Projects to support billing without requiring SuiteProjects Pro for time and expense collection.

The practical test is whether the reporting process accommodates your actual requirements: statutory break and sick-leave rules, union agreements, customer-specific overtime restrictions, or government-contract expense policies. These requirements should be demonstrated during evaluation.

DATABASICS can offer better value when the primary requirement is time, leave, and expense management and the organization already has the necessary project and financial capabilities in NetSuite.

Compare total cost across subscriptions, implementation, integration, support, administration, and transition. Include the cost of retaining or replacing any SuiteProjects Pro resource planning or advanced billing functions still required.

DATABASICS’ direct implementation, training, and ongoing support model also gives customers a concrete service benefit to evaluate alongside price.

Choose DATABASICS when employees need flexible reporting options and your organization needs policies applied consistently during time and expense submission.

Its capabilities address requirements across professional services, government contracting, nonprofits, field services, and contract research, including project, contract, grant, job, and trial-level reporting.

Choose Paycom when the primary objective is workforce-oriented time, attendance and time-off management and those processes fit Paycom’s broader workforce platform.

Choose DATABASICS when Time, Leave and Expense need to work together with projects, tasks, grants, cost centers, complex approvals, corporate cards, expense policies, compliance and existing ERP/accounting systems.