Compare DATABASICS vs. Ramp

db vs ramp2

Which Expense Reporting Solution is Right for Your Organization?

Effectively handling business expenses is essential for companies of all sizes to ensure accurate financial tracking, smooth reimbursement processes, and adherence to corporate guidelines. Automated expense management tools simplify these tasks by minimizing manual work and improving overall efficiency.   

DATABASICS and Ramp are two prominent platforms in this space, each designed to serve distinct business requirements. This comparison examines features, integrations, and key advantages to help organizations choose the right solution. 

Comparing Functionality & Features

  DATABASICS Ramp
Purpose-Built For Mid-sized to large/enterprise organizations with expanded requirements — including nonprofits, government contractors, professional services, construction, and international entities. Startups and SMBs, focused on Ramp corporate card spend control and automation. 
Key Features    
 
  • User-friendly interface with mobile and web access
  • Advanced policy enforcement and audit capabilities.
  • Seamless integration with all major credit card providers (e.g., American Express, Visa, MasterCard)
  • DATABASICS offers DATABASICS Expense Card Visa® with true 1% cash back, and complete spend control and real-time transaction matching.
  • All project-based expense and approval workflows are driven by structured data and configurable policies to manage exceptions.
  • Support for per diems, multi-currency, DCAA compliance, and grant management
  • Receipt management with auto-matching and linking to credit card transactions and out-of-pocket charges
  • Fully integrated Timesheet, Leave Management, and Expense Reporting platform
  • Configurable workflows, detailed approval routing, and GL coding mapping

  • Highly configurable — ideal for environments requiring project tracking and compliance
  • Auto-create expense reports for recurring charges such as data and mobile data plans
  • Award-winning customer support — recognized with Stevie Awards for the past 8 years running
  • End-to-End Support from a Dedicated Team
  • Hands-on implementation team, personalized rollout support, and ongoing customer care—including a dedicated Account Success Manager to ensure your long-term success
  • Free Ramp corporate cards + expense tracking in one
  • AI-powered receipt matching
  • Simple spend limits and automation
  • Real-time visibility into spending
  • Strong on cash back rewards and cost savings insights.
  • Ramp supports project-based expense management through configurable policies Only.
  • All configuration is driven by policies.
Best For:
  • Companies that require controls, granular reporting, or tight integration with accounting/ERP systems like Sage, NetSuite, and Microsoft Dynamics
  • Organizations that need to track expenses to projects, or grants need detailed workflows or global operations
  • Environments not restricted to one credit card vendor, supporting multiple corporate credit cards such as VISA, MasterCard, American Express, Discover, and more
  • Companies that want a fast, lightweight, and automated expense/card solution
  • Businesses that don’t need complex policy enforcement or compliance requirements

DATABASICS Expense is built with a focus on adaptability and industry-specific requirements, making it an excellent choice for organizations with expanded, or more than basic needs. Ramp, on the other hand, focuses on their corporate card offering and travel management, with a free core platform that makes it accessible for smaller businesses. 

The primary difference between DATABASICS and Ramp is that DATABASICS allows you to use any financial institution for your corporate card offerings, whereas with Ramp, you must use their credit card to use their platform.   

Another difference between DATABASICS and Ramp is that while both allow for project assignments and project approval workflows, there's a big difference between the way both do it.

DATABASICS drives project assignment and approvals from the underlying data structure. Projects carry the rules. Approvers, expense-type allowlists, and allocation options inherit from master data, so changes to a project ripple through without extra setup. Ramp supports project allocation and splitting, but it enforces restrictions and approvals through policies you create and maintain.

In practice, DATABASICS reduces policy sprawl because governance lives with the project record. Ramp gives granular control, but every project-specific rule becomes another policy to manage. To change how a project routes or which expense types it allows, you update the project in DATABASICS. In Ramp, you edit or add policies.

Conclusion

Both DATABASICS and Ramp are expense management solutions, each with unique strengths. DATABASICS excels in highly configurable, global support, and industry-specific solutions, making it ideal for mid-sized to larger, global organizations with workflows that range from simple to complex.   

 Choose DATABASICS Expense if your organization: 

  • Wants to keep your existing credit cards or have the freedom to choose any card vendor
  • Requires a highly configurable solution tailored to your workflows
  • Needs configurable integration with your ERP, accounting, or payroll systems
  • Operates globally and need support for multi-currency, per diem, VAT, or DCAA compliance
  • Need centralized control over reimbursements, P-Cards, and spending policies across departments or countries
  • Must have robust project-based cost tracking, grant management, or nonprofit-specific reporting
  • Values dedicated support from a team that includes implementation specialists and an Account Success Manager for ongoing guidance 

Ready to Simplify Expense Management?